But there is more to back ups than simply plugging in an external device and transferring all of your important data over. If you don’t know how to properly do it, you could end up using everything anyway. So follow these simple tips, and make sure the information that’s important to you is safely stored and safely backed up.
Don’t Leave An External Hard Drive Out
If you use an external hard drive to back up your computer or any of your mobile devices, try not to leave it lying around somewhere where anyone has access to it.
After you perform your back-up, unplug your external device and stow it in a brief case or purse. Take it with you when you leave your home or office, or keep it stashed away in a filing drawer or hiding within the books on a bookshelf. If you leave it out, anyone could come by and grab it without you knowing and swipe all of its contents.
Practice Good Organization
If you back up data and files that aren’t organized, you won’t be able to find them regardless of where you put them.
Implementing a plan for the organizational structure of your files can be just as important as the actual act of backing them up. Files should be well organized into relevant categories and folders on your device itself before moving everything over to an external backup device. This way, your information will be easy to find no matter which source you have to use to access it.
Schedule Regular Back Ups
It’s simply not enough to perform one back-up and then think you’re done protecting and backing up your data. Since you’re constantly making edits to your files, you need to constantly be updating those files on your back-up devices, as well.
Luckily for you, if you can’t remember to perform the back-up yourself, computer technology has made it quite easy to schedule a full back-up for a certain time each day. That means you don’t have to do anything or think about anything – just set a back up schedule and make sure your back up device is enabled, and your computer will do the rest.
Back Up to A Cloud
If you have an external device that you take proper care of and schedule frequent back-ups to, you’re on the right track for keeping your files safely backed up. But it might simply not be enough – even external hard drives, on the rare occasion, can crash.
Cloud solutions are more prominent now than they have ever been, so storage costs on cloud services are beginning to drop dramatically. Treat your cloud account just as you would an external hard drive – back it up regularly, keep everything organized and never allow anyone else access to your cloud account (most can be password protected).
Carly Stottheimer is a freelance writer and technology enthusiast. While she has a strong Windows server domain controller installed on her laptop to help protect her files, she can’t stress enough the importance of having a backup for your backup when it comes to the files and information that are most important to you!