There must be many business executives who have had at least the occasional sleepless night while concerning themselves with the prospects of migrating their organisation’s sensitive data and email to the cloud. The worries that go through their minds in the early hours might be: how can a cloud based archive be achieved given the current infrastructure; how can it be implemented within a reasonable time frame; how can excessive errors be avoided; how will the running of current applications be affected; and what if everything grinds to a halt? But the biggest worry of all is security; how secure will the data be once it is in the cloud, and how secure will it be en route?
In fact it is that last concern that can be, and frequently is, the show stopper. A large majority of medium to large organisations which have considered migrating their data and email to the cloud have put security concerns as the main reason why they have not yet done so.
But there are many compelling reasons for doing so. Often email is stored in disparate locations, on servers, on work stations and laptops, on discs, on mobile devices and on back-up tapes. Most emails have multiple copies, and there isn’t any specific repository where all of the emails can be indexed, searched and accessed.
Organisations might have muddled through so far, but compliance regulations are making it very difficult for them to continue to do so. Email is subject to the same laws as printed documents and must be archived for specified times and be retrievable within a specified period in response to discovery requests. Having everybody in the IT department rushing around like flies with blue posteriors will no longer cut the mustard.
Finding the right cloud email vendor is critical and so is carrying out due diligence with regards to cloud email security; no executive should put his or her head on the block without first being one hundred percent certain that the proposed vendor will ensure that the data placed in their keeping is completely safe and protected. Naturally you need to be sure of other things too, in particular the process plan and its implementation. Does meet your business objectives? Will all your historic data, dispersed across multiple platforms be imported? What happens in a disaster recovery situation when you need to access this data quickly?
Mimecast is one such vendor that specialises in unified email management and in particular cloud-based email archiving and management solutions. It is not the only company, but it is an excellent place to start.
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