Making the switch from your current e-mail platform to a newer, more efficient solution can be both exciting and terrifying. While there are certainly a wide range of advantages to upgrading to newer email platforms such as Microsoft Exchange 2010, 2013 or Office 365, there are also a great deal of challenges to overcome. How can you be sure that your e-mail records will be secure and accessible throughout the Microsoft Exchange migration process? Fortunately, ‘the cloud’ offers numerous storage and archiving solutions that can eliminate your concerns. In this post, we explore why it’s so important to protect your email files before, during, and after Microsoft Exchange migration, and how to ensure that your cloud solution is up to the task.
Cloud-Based Email Archiving Guarantees Security & Legal Compliance
Protecting all records of correspondence, shared files, and other data throughout the Microsoft Exchange migration process is essential. To begin with, the loss of such information could result in slowed or halted production, as well as resistance from staff as you attempt to coax the team into embracing a newer, more sophisticated email platform. Beyond the annoying or stressful inconveniences, however, a lack of secure email archiving can lead to a host of other complications.
Although it’s unfortunate, we live in a very ‘lawsuit happy’ world. This has resulted in a significant increase in the demand for the presence of email correspondence records and other electronic files in legal proceedings. The use of electronic data in litigation (often referred to as ‘eDiscovery’) has culminated in new rules and regulations with regards to the storage of email and other digitised records. Upon any eDiscovery request, a business is required to supply data to the requester within a ‘reasonable’ period of time. Without an organized and structured archiving system, this could prove to be disastrous. Not only could the business be held in contempt of court, but they could also find themselves unable to procure evidence that could prove the innocence of the company, or its employees. In an attempt to avoid these complications, a growing number of businesses are taking proactive measures to archive their e-mails in the cloud. This ensures convenience, security, and compliance before, during, and after the Microsoft Exchange migration process.
Choosing a Simplistic and Effective Solution
Finding a cloud archiving solution that is highly effective doesn’t have to mean that it’s also highly complicated to use. In fact, selecting a simple, user-friendly storage system is imperative if you hope to enjoy the benefits and gain the cooperation of your business’s employees. As such, it is wise to seek out a cloud-based platform which can automatically absorb all email records that have been sent by, or received from, a user. With fewer systems and data to worry about, Microsoft Exchange migration becomes far more manageable and seamless for all end-users.
Once the transition has been made to a third party cloud archiving solution like Mimecast, it gives you peace of mind when considering a move to newer versions of Exchange or Office 365, minimizing all risks. Your cloud-based e-mail archiving and management platform should be able to offer effortless continuity services to ensure that all your employees can access their emails during any unplanned outages. Lastly, be sure that your cloud solution enables users to work either within the office infrastructure, or remotely through the cloud, without limiting email accessibility.
Microsoft Exchange migration doesn’t have to be challenging or stressful. By taking the time to seek out a simplistic solution that is capable of offering fast access to archived records and data regardless of infrastructure or location, you can rest assured that your documents will always be secure and accessible.
Nathan Morgan has been an IT professional for 14 years. His work is currently focused on Linux servers. He has encryption experience including the deployment of True Crypt and similar packages, and detailed knowledge of document scanning solutions to transform off-line archives into accessible digital data.