Help Desk Software And Its Impact On Productivity

In today’s business environment, IT operations, and the problems that come with them, are just part of the process of doing business. But unless you\’re in a small office where the computer support person is always within earshot, then reaching the IT department and getting work slowing issues resolved is often a process rife with the uncertainties and confusion that quickly tend to become a steady drain on overall productivity.

The good news is that advances in Help Desk software have led to the development of efficient, easy to use web-based applications that are currently bringing order to even the largest and most hectic IT departments across the world. Providing comprehensive service desk solutions that simplify your IT operations, resulting in higher productivity throughout your organization, help desk software applications use built-in efficiencies that allow you to handle support requirements in accordance with established IT best practices.

Restoring Productivity

The main problem encountered in large, inefficient IT departments is the failure to have a systematic procedures in-place for communicating issues to support personnel and knowing when, or whether, issues have been resolved. This is further complicated when IT help desks have no mechanism in-place for determining which of the requests are the most critical, and in need of first response.

Innovations in IT service desk software have led to the development of applications that enable organizations to locate all the tools required to process requests for assistance in a centralized location so that each element of the resolution procedures can be assigned and monitored to completion. And by automating this process, this software ensures that each issue is handled in the quickest and most efficient way possible. These automated mechanisms include such features as:

  • Assignment standards – this enables a specific technicians, support teams, or queues to receive service requests tied to type of issue, importance, and related predesignated criteria
  • Prioritization standards – establishes a set of parameters for determining how each specific request is responded to, if it is determined that it hasn\’t been resolved by a certain time. The system then raises the priority level to draw immediate attention to it
  • Standardization of priority – assigning certain requests automatically to specified priority categories
  • Automated alerts – notifying end-users of the exact state of the resolution process underway so that no one is left wondering if their request has been addressed
  • Required due date & times – establishing optimal resolution time frame to help maintain a high response standard
  • Rapid response templates – builds quick reference templates that produce pre-set responses to certain requests based on organizational experience.

These procedures are implemented in coordination with comprehensive end-user feedback mechanisms to ensure that the automated IT support system is functioning as intended.

Establishing Order

Once such a help desk software system is put in place, the effects start to be felt throughout the organization as issues that formerly languished, or multiplied, amidst general confusion are now systematically handled in a manner that is observable and verifiable. The impact on both office procedures and morale is palpable.

A general order is dramatically enhanced as presentations and works of every description are completed on time at a measurably higher rate than before. In addition, all of the little inefficiencies related to multiple email exchanges, phone calls, trips to various office locations to verify procedures – all of these sorts of activities disappear under the impact of the automated and centralized system now in-place.

For more information regarding Help Desk Software, go to SysAid Technologies.