Teams that are working in the Clouds need the best collaboration tools of the day to effectively create and manage their projects. The seamless integration of each team member’s component software and hardware must be assured in order to facilitate the optimum communication that is required to effectively work together in this way.
Therefore each team needs to first coordinate the pieces of each member’s Cloud presence. A good first step is to determine the hardware used by each and every team member. Make a list and see how everyone stacks up. If some members are using older smart phones, notebook or desktop computers, tablets or mainframes then this should be noted. The first weak links in your chain have thus been identified.
All or Nothing
Realistically speaking, it is a bad idea to try to incorporate different software structures into any team. The nature of the competition between Google and Microsoft dictates the need for a team to go full force with either one or the other. Either your team uses Google Docs or it uses Microsoft Office 365. There really should be no in-between here.
Furthermore, though the software for both impressive applications can be configured to operate together, it is just an inherently poor choice to try to mix any of the two company’s software in any way that can be avoided. This is because at some point an incompatibility will surface. If a team or member thereof absolutely needs to use some features in Microsoft Office, have them do what they need to do on the desktop and paste it into Google Docs if that is your platform of choice. Or better yet, kick them off of the team for not going with the flow. The purity of your software configurations is that important.
Vanilla or Chocolate?
OK, say that you choose Google Docs. Then your team should all be using it. Even go so far as to delete as much as possible Microsoft software from your hard drives and other memory systems. The deleted apps can always be reinstalled later, after the successful completion of the project. That is to say, use Google Chrome for all team browsing, Google for the searching.
If your team chooses Microsoft Office 365 then likewise, remove as many references to Google from your team as is possible. Use only Bing for searches, Explorer for browsing and in no way use any other Google Doc app or permit them to be on any team members computing device.
When You See the Fork in the Road, Take it
In the realm of human society, discrimination must be abhorred and eradicated. Unfortunately, in the world of Cloud computing as pertains to coordinating seamless integration of a team to achieve optimum productivity, discrimination is highly called for.
Both applications are of excellent quality and Microsoft Office 365 has the edge in many areas such as familiarity and wider overall compatibility. Google Docs is close enough and better in some aspects of its online ease of use but isn’t really designed to work as a standalone desktop application.
Whichever path your team may take, try to avoid working at cross-purposes and working across multiple software and hardware platforms if possible.
Guest post brought by idaconcpts.com, Ideas and Concepts from Damian Davila. Follow Damian on Twitter at @idaconcpts.