Word documents and PDF files can be converted back and forth without too much difficulty. If you don’t know how to do it, use this as a guide.
How to Convert Word to PDF
- Microsoft Windows
- Microsoft Word
- Internet access
Go online and download the Save as PDF add-on. This file can be downloaded from the Microsoft website. Follow the instructions on how to download the add-on. Install the file.
Launch Word after the file has been installed. Click File. Choose Open from the pull down menu. Choose the document you want to save as PDF.
After the document has been opened, click the Save icon or File, Save. A new window will pop up.
Enter a name for the PDF file. Select a folder to save the file in. The format pull down menu will be visible. Choose PDF from the formats. Click Save. And that is how you convert Word to PDF.
How to Convert PDF to Word
In some instances, you may want to save your PDF file as a Word document. To do so, follow these steps.
- Microsoft Word
- Adobe Acrobat Professional
Open Microsoft Word. Make a new, blank document. This will be used to hold the PDF file.
Open Adobe Acrobat and the PDF file.
On the “Select & Zoom” toolbar, click the “Select” tool. This will enable you to select all the text in the file.
Click anywhere in the text. To select all the text, press Ctrl + A. All the document text will be highlighted.
Press Ctrl + C. This copies the text to the Windows Clipboard.
Go back to Word. Press Ctrl + V. This will paste the PDF text you copied in the previous step.
Close Adobe Acrobat. Go back to Microsoft Word. You can now edit and save the file as you would any Word document.
Tips and Warnings
Microsoft Word and Adobe Acrobat are always being upgraded. Go online and download the latest patches to make sure they work properly. If you are using another version of Word, check online for any add-ons that can save Word as a PDF.
The same can be said for Adobe Acrobat. You should visit the developer’s site to check for updates. There are also some independent vendors that produce various converters.
The add-ons are pretty small, so you don’t have to worry about meeting the system requirements. However you need to ensure the add-on is appropriate for the Word version you are using.
As the facts show, it isn’t that difficult to convert Word to PDF and back. You just need to have the right files.